Personal Assistant to MD

Location: Mirfield, WF14, West Yorkshire
Ref: TAP1595
Pay: Competitive salary – Dependent upon experience

Role:
This is an exciting opportunity for an experienced and professional Personal Assistant to join a leading business in the local area.

On a day to day basis, you will provide a full PA service to the Managing Director in addition to supporting the Chairman from time to time with their personal affairs (home and abroad) as well as taking care of their day to day general PA and Administration.  Additionally, you will offer support to the Management Team – arranging meetings, travel, accommodation etc.

The ideal candidate will have proven PA experience at ‘C Suite’ level and must have a friendly disposition, be reliable and trustworthy.

The duties will include:

  • Co-ordinating and planning buying trips to the Far East for the Group MD and other members of staff
  • Taking and issuing minutes of meetings
  • Diary management
  • Booking flights and accommodation in UK, Europe, USA, South East Asia, Australasia, also organise relevant visas/vaccinations if required
  • Managing two Directors emails/inbox
  • Logging, scanning, and paying invoices for the company
  • Responsible for the company pool cars – booking services, MOT’s and managing the records
  • Co-ordinate and submit expenses for Directors
  • Attend disciplinary hearings and type up minutes
  • Updating and distributing Company Policies and amendments to the Policies
  • Coordinate all the divisions holidays and submit the report monthly
  • Putting orders on SAP by raising purchase orders and dealing with queries
  • Prepare documents for meetings, PowerPoint presentations, typing of correspondence and assisting with news for the company website
  • Typing up sales quotes and organising sales meetings
  • Dealing with the MD’s personal affairs – both home and abroad
  • There will be possible travel to Harrogate to assist the Chairman – a company pool car is available if required, however, the right candidate must have a full clean driving licence

About You:

  • Be able to offer flexibility
  • Be punctual, reliable, and well presented

Candidates Must Have:

  • Proven experience within a similar role – Executive level experience
  • Have an aptitude for problem solving with the ability to determine solutions
  • Be Proficient in MS Office – Word, Excel, PowerPoint & Outlook
  • Have a friendly disposition, be able to handle pressure well
  • Be able to multi-task, have excellent verbal and written communication skills
  • Priority will be given to candidates with accounts or bookkeeping experience in addition to PA skills

Benefits of working for our client include:
The hours of work are Monday – Thursday 8:30am – 5:00pm and Fridays 8:30am – 3:45pm with a 45-minute lunch break each day, there is free parking on site.

Holidays start at 22 days rising to 25 when 3 full years have been completed (i.e. Jan – Dec year). As the holiday year runs from January to December the holidays will be on a pro-rata basis when starting at this time of year.

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THE application

How to Apply

When you forward your details using the form below, please make sure that you clearly outline how you meet the criteria for required skills and experience.

Don’t forget to attach the most recent copy of your CV as a Microsoft Word™ or as an RTF (Rich Text Format) document. Please do not send a PDF or Microsoft Publisher™ documents, as these may be rejected.

Candidates must be available to attend our offices in Cleckheaton for registration. You may need to be available for interview with our client at short notice. Please check the vacancy information carefully for further information on this. If you are unsure, please do not hesitate to ask.

Please note: We review all CVs and applications that are sent to us, however due to the large volume that we receive on a regular basis, please be aware that we only respond to those candidates that have been successful with their application. As such, if you do not hear from us within 14 working days, your application has been unsuccessful.

GDPR Disclaimer: Please note that sending a CV does not constitute a registration with THE Agency (Recruitment) Limited. In line with GDPR we will permanently delete information for all unsuccessful applications and we will not keep candidate information on file for future vacancies at this stage of our process.