Part-Time Shipping Co-ordinator / Administrator

Location: Halifax, HX6
Ref: TAP1642
Pay: £11.25 per hour

Role:
Our client is an extremely well established and friendly company based in Ripponden.  Due to retirement our client is seeking a part-time shipping co-ordinator / finance administrator to join their small and friendly team to assist with the day-to-day administration duties.

The role is a job share, working 3 days per week (Tuesday, Wednesday, Friday) 9.30am to 5.30pm.

Your duties will include:

  • Accurately maintain day to day UK Shipping / financial and related sales data
  • Coordinate shipping related tasks for vessels/vehicles arriving from Japan
  • Release vehicles to customers/agents
  • Co-manage shipping and vehicle documentation procedures
  • Help improve procedures, systems
  • General administration duties

Role responsibilities

  • Dealing with shipping clearing agents
  • Create and update costs to Excel charts/website - ADVANCED EXCEL USER IS ESSENTIAL
  • Liaise with Japan Office, Shipping Lines, and others
  • Maintaining schedules/calling shipping lines
  • Maintain spreadsheets
  • Pre arrival procedures
  • Customer balance payments
  • Arrange collection note instructions
  • Stock control UK yard - Southampton
  • Releasing cars / coordinating with UK shipping lines, agents, and customers
  • Documentation - Vehicles and Shipping
  • Process document / boat packages arrived from Japan
  • Release to customer / shipping line or agent
  • Post/Postal runs to post office - regular
  • Update tracking numbers
  • HMRC: NOVA system import submissions online / update website
  • BIMTA: Process mileage guarantee checks
  • Going to the Post Office at the end of the day (Barkisland)

About You:
You will be a helpful team player, willing to assist the team.

Candidates Must Have:

  • Previous shipping experience is desirable but not essential as full training will be provided for the right candidate
  • You will have strong Maths and English
  • Strong IT skills, MS Word and Excel - ADVANCED EXCEL USER IS ESSENTIAL
  • Excellent attention to detail and strong administration experience is essential
  • A driving licence is also essential for this role as you will be going to the Post Office at the end of every day in Barkisland

Benefits of working for our client include:
Job share post working 3 days per week within a small, friendly team environment.

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THE Application

How to Apply

When you forward your details using the form below, please make sure that you clearly outline how you meet the criteria for required skills and experience.

Don’t forget to attach the most recent copy of your CV as a Microsoft Word™ or as an RTF (Rich Text Format) document. Please do not send a PDF or Microsoft Publisher™ documents, as these may be rejected.

Candidates must be available to attend our offices in Cleckheaton for registration. You may need to be available for interview with our client at short notice. Please check the vacancy information carefully for further information on this. If you are unsure, please do not hesitate to ask.

Please note: We review all CVs and applications that are sent to us, however due to the large volume that we receive on a regular basis, please be aware that we only respond to those candidates that have been successful with their application. As such, if you do not hear from us within 14 working days, your application has been unsuccessful.

GDPR Disclaimer: Please note that sending a CV does not constitute a registration with THE Agency (Recruitment) Limited. In line with GDPR we will permanently delete information for all unsuccessful applications and we will not keep candidate information on file for future vacancies at this stage of our process.