Job Vacancy Details


Purchasing Administrator – 9-month FTC

Categories Fixed-Term Contract, Full-Time
Date Posted
May 4, 2018
Ref No
Location of Job
Job Details

*When applying for this position, please state your salary expectations*

Otherwise, you may not be considered for this role

This is a great temporary opportunity to join a highly motivated, fast paced office environment working alongside and supporting the Far East Sourcing Controller. The co-ordinator is responsible for raising purchase orders and dealing with day to day queries, as well as providing performance reports to the business.

Candidates require a proven background working in a purchasing administration role – please note that this is essential and candidates without this experience need not apply on this occasion.

Specific responsibilities include: 

  • Monitoring the internal order management system dashboard for reprint items ordered, checking and resolving communications daily
  • Raising purchase orders and updating our internal communication systems
  • Updating central costing system and purchase orders with cost
  • Logging and processing samples received from vendors
  • Running and presenting weekly delivery performance reports
  • Making recommendations and publishing to the business
  • Awareness of Auditing administration, raising audit orders and updating customer systems
  • Resolving delivery non-compliance issues from the warehouse, resolving invoice queries and sending and tracking parcels and internal post
  • Purchase order provision to our client’s suppliers
  • Management of inputs and up-loads to internal business systems to ensure seamless delivery and visibility
  • Order tracking to expected business due dates to support customer demand

A key part of this role is producing multiple Excel generated reports, PC literacy is essential in Excel – intermediate level minimum.

Applicants must have excellent communication skills, previous clerical experience and strong Excel skills. In addition, you must be able to work on your own initiative as well as part of a team, be extremely organised and pay great attention to detail. You must also be able to work to tight deadlines in a busy environment. Previous experience in working with Far East suppliers is preferred. 

As previously mentioned the ideal candidate needs to be a competent user of Microsoft Office packages as well as a confident user of the internet and other digital platforms.

This is a full-time role, 37.5 hours Monday to Friday with ½ hour lunch. Ideally our client would like you to start earlier due to the time difference with Asia, our client can be flexible on the start time in 15 mins increments, so start times offered are: 8.00am / 8.15am / 8.30am / 8.45am / 9.00am but no later than 9:00am. Our client offers fantastic benefits such as 25 days holiday plus Bank Holidays, Pension Scheme and Life Assurance.

If you have the skills and experience to bring to this role, please send your CV to before as soon as possible and you must be able to attend our offices in Cleckheaton for registration and interview. 

GDPR Disclaimer: Please appreciate that whilst we review all CVs and applications, due to the high volume that we receive on a regular basis, we only respond to candidates that have been successful with their application. As such, if you do not hear from us within 14 working days, please accept that your application has been unsuccessful. Additionally, please note that sending a CV does not constitute a registration with THE Agency (Recruitment) Limited. In line with GDPR we will permanently delete information for all unsuccessful applications and we will not keep candidate information on file for future vacancies at this stage of our process.

How to Apply

To apply for this vacancy, please make a note of this Vacancy’s Title: Purchasing Administrator – 9-month FTC and Reference Number: TAP1363 and apply by email using the email address above.

When emailing, please make sure you include this Vacancy’s Title Purchasing Administrator – 9-month FTC AND Reference Number TAP1363, in your email’s subject line and don’t forget to attach your CV as a Microsoft Word™ or as an RTF (Rich Text Format) document. Other formats such as PDF or Microsoft Publisher™ documents may be rejected.

Please note: We review all CVs and applications that are sent to us, however due to the large volume that we receive on a regular basis, please be aware that we only respond to those candidates that have been successful with their application. As such, if you do not hear from us within 14 working days, your application has been unsuccessful.

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