Job Vacancy Details


Operational Finance Administrator (4-month FTC)

Categories Fixed-Term Contract, Full-Time
Date Posted
April 13, 2018
Ref No
Salary – £
FTE £17,500
Location of Job
Leeds 11
Job Details

Operational Finance Administrator (4-month FTC) 

Our prestigious client has an exciting opportunity to join their busy operational team as an Operational Finance Administrator on a 4-month fixed term contract. They ideally seek a candidate who has experience of working within the Financial Services or Banking industries or has a strong administrative background, working in a high-volume processing environment.

On a day to day basis, you will be carrying out duties relating to investors, answering calls and responding to emails from Independent Financial Advisors, private investors, fund managers and other clients.

What being an Administrator in the Operational Finance team involves:

  • As Operational Finance Administrator you will make sure that all reconciliations are completed accurately and on time, highlighting any funding requirements and providing full depositary notifications to the trustee/depositary
  • Produce all internal and external Client Money accounts reconciliations and calculations daily, all internal and external Custody Asset reconciliations and all operational and distribution account reconciliations
  • Produce reconciliations of BACS collection files, BACS receipts and BACS deals
  • Carry out source of funds check for all required receipts
  • Monitor inter-system interface files to ensure timely receipt and processing of any errors
  • Produce all Client Money and Asset Report data monthly to agreed timescales and standards
  • Send periodic client money chasers to internal teams
  • Help produce periodic client money statements and SLA and MI data for department management to report both internally and externally
  • Process notifications to Trustee/Depositary in line with regulatory requirements and Trustee/Depositary requirements
  • Inform Trustee/Depositary of dealing decisions within specified timeframes
  • Carry out daily reconciliations of units in issue, identify and correct any discrepancies
  • Monitor receipt of prices
  • Enter and validate manual prices where necessary
  • Submit trades to external collective investment scheme operators and provide trade confirms to custodians
  • Inform investment managers and Investment Managers Supervision Team of provisional movement on the funds at the 2-hour stage

The experience and skills required are as follows: –


  • G.C.S.E Maths and English grade ‘C’ or above, or equivalent


  • Excellent communication skills, both written and verbal
  • Ability to work under pressure and to tight deadlines
  • Good problem-solving skills
  • Excellent attention to detail and accuracy
  • Good organisation and time management skills
  • Ability to prioritise
  • Ability to adapt to changing situations
  • Good team working attitude
  • Ability to process and interpret complex information
  • Good understanding of Microsoft Office
  • Ideally, you will have experience of working within Financial Services, but this is not essential
  • Able to identify and correct errors, and learn from mistakes to prevent any future reoccurrence
  • Ability to clearly communicate with team members and senior management
  • Understanding of the core principles of financial Reconciliations and Box Management processes
  • IOC qualification is desirable
  • An understanding of the Financial Services industry and client money rules

If you would like to apply for this role, please forward your details clearly outlining the required skills and experience to

Candidates will be required to attend THE Agency offices in Cleckheaton, to register and complete a short interview. If shortlisted, candidates will be required to attend an interview with our client.

GDPR Disclaimer: Please appreciate that whilst we review all CV’s and applications, due to the high volume that we receive on a regular basis, we only respond to candidates that have been successful with their application. As such, if you do not hear from us within 14 working days, please accept that your application has been unsuccessful. Additionally. please note that sending a CV does not constitute a registration with THE Agency (Recruitment) Limited. In line with GDPR we will permanently delete information for all unsuccessful applications and we will not keep candidate information on file for future vacancies at this stage of our process.

How to Apply

To apply for this vacancy, please make a note of this Vacancy’s Title: Operational Finance Administrator (4-month FTC) and Reference Number: TAP1359 and apply by email using the email address above.

When emailing, please make sure you include this Vacancy’s Title Operational Finance Administrator (4-month FTC) AND Reference Number TAP1359, in your email’s subject line and don’t forget to attach your CV as a Microsoft Word™ or as an RTF (Rich Text Format) document. Other formats such as PDF or Microsoft Publisher™ documents may be rejected.

Please note: We review all CVs and applications that are sent to us, however due to the large volume that we receive on a regular basis, please be aware that we only respond to those candidates that have been successful with their application. As such, if you do not hear from us within 14 working days, your application has been unsuccessful.

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